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Are you planning on leaving your job? If so and for whatever reason, you don’t want to burn any bridges when moving on. You never know when you might cross paths with former management or co-workers, or you may need a reference to further your career. Following these guidelines should ensure a smooth transition into your new job without damaging your reputation.

Be prepared for a conversation and practice that conversation before you start it

Regardless of how long you are working for a company, you are going to have to let your manager know your intent to leave. This can be daunting, especially if you have built strong relationships within your company and they are not expecting it. By preparing and practising the expected conversation, it will help you to be clear and concise when delivering the news. Summarise your achievements and accomplishments during your time and it will remind them about the contributions you brought to the company.

Let your manager be the first person you tell, you do not want them to hear it from anyone else. Be professional and stick to your plan and try to keep your emotions in check.

Send a formal resignation letter

After you have the conversation about resigning, its important to put it in writing. This allows you to keep a record of the key points and gives the company a way to reference the information.

The letter should contain the following:

• A statement that clearly says you are going to resign.
• The date of your last day of work (based on the notice you are giving).
• A short explanation of why you are leaving.
• A short, polite thank you at the end of the letter.

Express gratitude

However long you have been working with the company, it is a good idea to thank everyone. Be thankful about what you learned during your time and for the things that went well. You have already sent a message by resigning, so try to remain as positive as possible in your final communications. By expressing gratitude, it will leave a positive impression about you.

Finish your commitments and do not leave your company in the lurch

Regardless of your reasons for resigning, your departure may leave your company short staffed and under pressure. Make sure all your projects are finished and tie up any loose ends. Stay engaged and focused to ensure a positive transition. If you work directly with clients, let them know you are moving on and if possible, introduce them to your replacement. Ensure you work your full notice and if your schedule allows, extend further to allow a smoother transition.

Remember, how you behave during your final days on a job is how you will be remembered.