People & Culture Coordinator
Drogheda, Co Louth
Permanent Full Time
Office Based role (Flexible start / finish times - 39 hour week)
As a People & Culture Coordinator, you will provide day-to-day administrative support for the People & Culture team and act as a point of contact between People & Culture and its customers. This is an excellent opportunity to join a global, fast paced organisation.
Key responsibilities:
- Providing general administrative support - processing contractual changes, e-filing and general administration, including setting up new starters on the HR systems and filing confidential documents like return-to-work interviews and medical certificates.
- Manage the probationary process, liaising with managers where required, ensuring reviews are conducted, recorded and scored and make confirmations in writing to employees.
- Actively manage the temp-to-perm process
- Manage and administer AWOL process.
- Maintain accurate records using the People Portal, TMS and e-files.
- Support employees with payroll queries.
- Support the People & Culture Business Partner with administration tasks.
- Scheduling of disciplinary, grievance and appeal hearings.
- Absence management - Daily updating and monitoring of TMS absence records and prompting required action with line managers, booking occupational health referrals.
- Keep track of long-term sickness cases, including prompting managers and arranging meetings, and chasing certificates.
- Payroll Process Management: Process all starters and leavers in the Sage payroll system, ensuring accurate calculations and application of all adjustments.
- Prepare payslips and finalise payslips for hourly paid employees
Key Skills & Experience:
- Good level of experience and proficiency of Microsoft Office including Excel
- CIPD qualified - Foundation level or working towards qualification (desirable, not essential)
- Excellent written and oral communication skills in English
- Experience in administration, ideally HR
- Experience in working with a HRIS and time and attendance systems
- Knowledge of Irish employment legislation (desirable)
- Strong organisational and prioritisation skills
Benefits:
- 5% matching pension
- Performance based bonus
- Opportunities for development and internal promotion
- Cycle to work scheme
- Share Save scheme
- Free car parking on site
- Subsidised canteen
- Employee assistance program
