We’re currently recruiting for an Office Support Executive to join a leading regulatory organisation for an 18 month contract.
We’re looking for someone with at least 2 years’ experience in an Executive Assistant, Senior Administrator, Office Coordinator, Business Support or Communications Coordinator position.
Working as part of a small, high-performing team, you’ll provide executive and administrative support to senior programme leaders while helping coordinate a range of organisation-wide change initiatives.
Location:
Dublin
Contract:
18 months
Salary:
€46,282 PA
The Role
You’ll play a key role in keeping the Change Enablement Project Office running effectively, with responsibilities including:
- Providing executive and administrative support to senior programme managers and the wider project team.
- Coordinating diaries, meetings, workshops and governance forums, including agendas, logistics, actions and follow-up.
- Supporting internal communications and employee engagement activities linked to organisational change.
- Preparing presentations, briefing documents, communications and meeting materials for a range of stakeholders.
- Coordinating workshops, staff briefings, town halls and engagement events.
- Maintaining governance records, action logs, documentation and SharePoint repositories.
- Supporting reporting, dashboards, programme updates and tracking of key milestones and actions.
- Acting as a central point of contact for project office queries and activities.
- Contributing to continuous improvement of administrative, coordination and communication processes.
You’ll ideally have:
- Excellent organisational, time management and diary management skills.
- Strong written communication and document preparation abilities.
- Experience supporting meetings, events, communications or stakeholder engagement.
- Experience preparing reports, presentations and briefing materials.
- Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint and SharePoint.
- The ability to manage multiple priorities, work to deadlines and take ownership of tasks.
- Excellent communication and interpersonal skills, with confidence engaging with stakeholders at all levels.
Desirable Experience
Experience in any of the following would be advantageous:
- Supporting senior managers or leadership teams.
- Working within a public sector, regulatory or professional services environment.
- Organisational change, transformation or programme environments.
- Project management or programme coordination.
- SharePoint administration.
