Office & Executive Coordinator | Dublin | On-site
This is a fantastic opportunity for an experienced Office Manager, Executive Assistant, or PA who enjoys a varied role combining office management, senior executive support, and day-to-day coordination.
📍 Dublin | Fully on-site, Monday–Friday
📄 Full-time | Permanent
The Role
You’ll play a key role in keeping the Dublin office running efficiently while providing high-level administrative and executive support to senior leadership.
Responsibilities will include:
• Managing the day-to-day running of the office
• Overseeing office budgets, invoices and expenses
• Coordinating meetings, visitors, couriers and office requirements
• Supporting health & safety and general office compliance
• Managing filing and document management systems
• Providing diary management and travel coordination for senior executives
• Preparing reports, presentations, correspondence and briefing materials
• Supporting board meetings and board pack preparation
• Liaising with senior stakeholders and external professional advisers
• Handling confidential information with discretion
• Supporting company events, projects and occasional personal administration
About You
We’re looking for someone who is:
✔️ Highly organised with excellent attention to detail
✔️ Professional, polished and discreet
✔️ Proactive and confident in working independently
✔️ Comfortable managing multiple priorities in a busy environment
✔️ An excellent communicator
✔️ Experienced in an Office Manager, EA or PA position
✔️ Digitally proficient across Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
This would suit someone who enjoys being hands-on, trusted, and closely involved with senior leadership, rather than a purely administrative position.
