On behalf of my public sector client, I am recruiting for 3 Finance Support roles.
Hours of work: 35 hours per week
Contract Length: 6 months
Rate of pay: 23.67 per hour
Place of work: Hybrid work model (2 days in office in Galway City, 3 days from home)
Key Responsibilities
Grant Payment Processing & Tracking
- Receive and acknowledge grant payment claims
- Complete claim documentation checklist
- Follow up with claimants to resolve missing information or documentation
- Confirm all expenditure is eligible and complaint
- Keep tracking systems updated on grant progress
- Maintain organised claim files
- Deliver clear, accurate updates and feedback
- Review grant agreements and offer guidance where needed; Flag issues or risks
- Coordinate monthly with internal and external stakeholders to support and report on projections and accruals
- Prepare accruals, prepayments, and journal recodes for entry
Accounts Payable
- Verify purchase invoices against goods received notes
- Check supplier invoices and credit notes for accuracy, contacting suppliers to resolve discrepancies
- Register and process invoices and credit notes
- Assess supplier invoices for withholding tax applicability and update systems accordingly, ensuring correct VAT treatment
- Prepare and submit bimonthly VAT returns via ROS
- Review the Aged Creditors listing weekly and resolve outstanding items
Accounts Receivable
- Support procurement card processing, ensuring monthly charges are verified
- Check invoices from business units for accuracy and confirm service delivery
- Return incorrect invoices and follow up to ensure resolution
- Issue client invoices and notify relevant business units
- Track unapproved registered invoices and follow up for sign-off
- Train colleagues on invoice registration procedures
- Process credit notes
- Provide general support across accounts receivable functions
Budget Support
- Monitor daily spend against forecasts and report on monthly budget variances
- Track project-level spending
- Liaise with stakeholders on variances and financial oversight
- Advise staff on best practices for budget codes, processing, and balances
- Enter budget data and journals as required
- Load approved budget allocations for active projects
- Participate in periodic budget review meetings
- Reconcile budgets
Relationship Management
- Build and sustain strong working relationships with internal colleagues
- Proactively identify and resolve stakeholder concerns
- Raise potential relationship risks early for effective management
- Meet with grantees to advise on claims process requirements
General Administration
- Ensure compliance with organizational policies and procedures
- Raise purchase orders, goods received notes, and payment requests
- Compile statistics for quarterly reporting
- Support ongoing development of the grant management and finance systems
- Identify opportunities for process improvement
Perform additional duties as required, contributing fully as a member of the Finance Team on various projects.
Requirements:
- A Professional Finance/Accounting Qualification (minimum Level 6 under the QQI Framework) in a finance / business discipline is essential
- Minimum of 2 years’ experience working in a finance role.
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Teamwork
- Communication and relationship management
- Planning and organisation skills
- Excellent time management and an ability to prioritise, schedule, plan, and manage multiple tasks
- Ability to maintain strict confidentiality.
- Attention to detail and an eye for accuracy
Desirable
- Accounting Technician or part qualified accountant
- Experience using computerised financial systems
- Experience reviewing and processing grants
- Knowledge of online banking
- An understanding of public sector financial practices
Recruiter: Amee Mullen
