FRS Recruitment is delighted to be recruiting on behalf of a leading and growing construction and facilities management company operating across the Munster & Mid-West region with head office in Limerick.
Due to continued growth, our client is seeking an experienced Accounts Payable Administrator to join their finance team. This is an excellent opportunity for a detail-oriented finance professional who enjoys working in a fast-paced, project-driven environment and wants to develop their career within a well-established organisation.
The Role
You will play a key role in managing the company's purchase ledger function, ensuring supplier payments are processed accurately and efficiently while maintaining strong financial controls.
Key Responsibilities
Accounts Payable & Invoice Processing
- Process, log and allocate supplier and subcontractor invoices to the correct projects and cost codes.
- Coordinate invoice approvals with Project Managers and Quantity Surveyors.
- Match invoices to purchase orders, delivery dockets and completion confirmations.
- Investigate and resolve invoice discrepancies relating to pricing, quantities, VAT or scope of work.
- Maintain accurate records within the company's accounting and job-costing systems.
Supplier Payments
- Prepare monthly supplier payment runs for management approval.
- Process supplier invoices, payments and credit notes accurately and on time.
- Administer early-payment requests and ensure agreed terms are correctly applied.
- Ensure compliance with Irish VAT regulations, including reverse charge requirements where applicable.
Subcontractor Administration & Compliance
- Support Relevant Contracts Tax (RCT) processes and payment notifications.
- Maintain up-to-date supplier and subcontractor records, including tax clearance certificates, insurance documentation and banking details.
- Manage new supplier onboarding and adhere to fraud-prevention controls when updating banking information.
Reconciliations & Month-End Support
- Complete monthly supplier statement reconciliations.
- Reconcile company credit card and fuel card accounts.
- Prepare aged creditor reports and support month-end accrual processes.
- Ensure project costing information remains accurate and up to date.
General Administration
- Maintain organised electronic filing systems and financial records.
- Act as the first point of contact for supplier queries and remittance requests.
- Support continuous improvement initiatives within the purchase-to-pay process.
Candidate Profile
Essential Requirements
- Minimum of 2 years' experience in Accounts Payable, Purchase Ledger or a similar finance role.
- Previous experience within construction, contracting, facilities management or another project-based environment is highly desirable.
- Experience using Sage (Sage Business Cloud Accounting preferred) or a similar accounting package.
- Strong Excel skills including lookups, filters, pivot tables and reconciliations.
- Good understanding of Irish VAT requirements.
- Excellent attention to detail and strong organisational skills.
- Strong communication skills with the ability to work effectively across multiple departments.
Desirable
- Knowledge of Relevant Contracts Tax (RCT) and construction reverse charge VAT.
- Experience with job-costing or purchase-order systems such as LiveCosts.
- Accounting Technician qualification (ATI), or currently studying towards a finance qualification.
- Experience with credit card, fuel card or expense reconciliations.
- Previous involvement in implementing or improving purchase-order processes.
What's on Offer?
- Pension contribution matching up to 5%.
- 20 days annual leave plus public holidays.
- Support for professional development and further study, including Accounting Technicians Ireland qualifications.
- Opportunity to join a growing and successful organisation with a strong pipeline of projects across Munster.
Apply today with an updated copy of your CV to Ciara Lawler for immediate consideration.
