Scheduling / Planning Coordinator

Job Overview

We have an opportunity to join a well established and thriving firm based in Naas, Co Kildare as the Scheduler/ Planner.

MS Dynamics is the ERP in use and so experience with this software would be a huge advantage. The role is complex and requires a person who has the ability to understand and control the complexities

A typical day would be:

  1. Plan the demand (monthly planning meeting + weekly scheduling meeting with Ops)
  2. Review incoming sales/ confirmed proposals & upload to Dynamics
  3. Schedule personnel out to client sites per demand + per plan
  4. Consider personnel location/ competencies/ other when making allocations
  5. Communicate with client via phone & email with proposed dates & times
  6. Retrospectively review & confirm proposed schedule for some corporate client deliverables (where H&S team schedules themselves)
  7. Liaise with supplier (H&S training provider) for some deliverables
  8. Confirm appointments & upload all detail to internal personnel schedules
  9. Usually, once everything is in place, change it all again because one element of the chain has to be revised (client changes date!)

The above is carried out in the following context:

  • There is a team of 12 consultants who need to be scheduled according to demand, and each working day must be filled
  • They all live in different counties across Ireland- location matters when planning
  • They have various experience levels- another factor when assigning deliverables
  • There are 1200+ clients to be serviced
  • Tasks need to be scheduled in priority order- requires deep understanding of client priority, and strong ability to hold ground in face of competing demands

Who are you:

  • You have excellent numerical skills and a technical / logical mind.
  • You have an Accounting Technician Qualification or a Project Management Qualification
  • You are experienced at scheduling people

Full training will be provided to understand the various service deliverables and client priority.

The role is complex but the successful candidate will relish the challenge of applying order & logic to layers of detail, and will expect that 'best laid plans' will be interrupted daily

Apply Today

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