Personal Assistant/Administration Supervisor - Dublin - FTC

Job Overview

The Role

My client, a very well known and established Irish brand is seeking an experienced Personal Assistant/Administration Supervisor to join their operations based in Dublin. This is a full time, 12 month fixed term contract with an immediate start.

As a Personal Assistant/Administration Supervisor, you will support the Chief Engineer Signalling, Electrification & Telecommunications (SET) and supervise all administrative tasks in SET environment.

Tasks & Duties (this list is not exhaustive)

  • Provide executive and administrative support to the Chief Engineer SET and assist with time and daily management.
  • To supervise, support and monitor SET administrative staff to ensure all support activities are carried out effectively and efficiently ensuring smooth and efficient operation of administrative function to the SET Department.
  • To delegate, assign work and monitor work output of SE&T administrative
  • Dealing with escalated Administration issues/queries.
  • To account for performance of SET Administration in SET Department on a period by period basis in terms of all support activities, to achieve specific financial targets and making adjustments to workflow as necessary.
  • Responsible for planning and coordinating administrative procedures and systems and devising ways to streamline processes.
  • Responsible for identifying areas of weakness, departmental inefficiencies and providing appropriate recommendations for resolving them.
  • Act as a liaison between administrative staff and senior management to resolve issues, output quality and work deadlines, so they can be handled expeditiously
  • Central point of contact for SET for provision of SAP, IT and systems support and guidance on company policies, procedures and protocols.

Knowledge, Experience & Qualifications

  • Knowledge of the Organisation and Key personnel, its aims and
  • Excellent IT skills -Microsoft office skills at advanced
  • SAP MM and BI7
  • Outstanding written and oral communication
  • Excellent interpersonal, time management and organisational
  • An understanding of confidentiality
  • Adaptability and flexibility to complete a wide array of
  • The capacity to work under pressure and meet tight
  • The ability to research, analyse and present complex information in an easy-to-understand
  • Very strong planning & organisational
  • Excellent Interpersonal
  • Working under
  • Supervisory
  • IT Skills (SAP,BI7 and Microsoft Office programs) are essential.

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