· An important front of house role within our both facilities, answering calls and attending to visitors. · Provision of administrative support to all Senior leadership team and assisting document control team. · Assisting and supporting the in-house production and finance team. · Supporting staff in the organisation regarding travel arrangements and accommodation requirements. · Setting up and coordination of meetings including any presentation packs required for meetings. · General typing as required, Letters, Documents, presentations, minutes, charts etc. · Any other duties required. · Ensuring notice boards are updated, including factory breakout areas. · Stocking of office supplies, printer supplies for both offices, Maintenance of both office facilities. · Linking with cleaners for both facilities. - Diary management for the Managing Director and Executive team - such as scheduling and prioritising appointments and sensitive matters in line with the needs of the team and ways of working
- Organisation of all company meetings - full scheduling and organising catering where necessary
- Work closely with the Managing Director - keeping up to date of upcoming commitments and responsibilities.
- Supporting different social committees within the business
- Supporting the HR team and communications team with various projects
- Travel and dinner arrangement bookings for managing Director.
- Completing expense reports and dealing with purchase orders
- Minute taking for meetings including preparation for meetings -collecting data
* Provision of administrative support to Finance Team as required. * Sorting of post in/out * Ensuring the reception area is kept neat and tidy Tasks Requiring Flexibility * Flexibility in handling other administrative needs of the office team. |
Experience & Skills | · Good Communication Skills · 5+ years working in a similar role. · Experience of dealing with Executive & other senior and external /customer stakeholders. · Ability to work independently with minimal guidance to drive business needs. · Strong MS Office Suite. · Strong attention to detail and ability to follow through with a high level of accuracy. · Demonstrated experience exercising sound judgement and a high level of discretion with sensitive/confidential and proprietary information. · Experience taking the lead in coordinating larger company events. · Flexible, results/ action- oriented, ability to adapt to changing priorities in a fast-paced dynamic organisation. · Hard working with an aptitude for innovation and problem solving. |
Required Qualifications/Training · Educated to leaving certificate level, with excellent written & verbal communication skills. · Desirable Qualifications/Training |
| 
