Office Manager & Exec Assistant - Tobercurry Co.Sligo

Job Overview

Office Manager & Executive Assistant

· An important front of house role within our both facilities, answering calls and attending to visitors.

· Provision of administrative support to all Senior leadership team and assisting document control team.

· Assisting and supporting the in-house production and finance team.

· Supporting staff in the organisation regarding travel arrangements and accommodation requirements.

· Setting up and coordination of meetings including any presentation packs required for meetings.

· General typing as required, Letters, Documents, presentations, minutes, charts etc.

· Any other duties required.

· Ensuring notice boards are updated, including factory breakout areas.

· Stocking of office supplies, printer supplies for both offices, Maintenance of both office facilities.

· Linking with cleaners for both facilities.

  • Diary management for the Managing Director and Executive team - such as scheduling and prioritising appointments and sensitive matters in line with the needs of the team and ways of working
  • Organisation of all company meetings - full scheduling and organising catering where necessary
  • Work closely with the Managing Director - keeping up to date of upcoming commitments and responsibilities.
  • Supporting different social committees within the business
  • Supporting the HR team and communications team with various projects
  • Travel and dinner arrangement bookings for managing Director.
  • Completing expense reports and dealing with purchase orders
  • Minute taking for meetings including preparation for meetings -collecting data

* Provision of administrative support to Finance Team as required.

* Sorting of post in/out

* Ensuring the reception area is kept neat and tidy

Tasks Requiring Flexibility

* Flexibility in handling other administrative needs of the office team.

Experience & Skills

· Good Communication Skills

· 5+ years working in a similar role.

· Experience of dealing with Executive & other senior and external /customer stakeholders.

· Ability to work independently with minimal guidance to drive business needs.

· Strong MS Office Suite.

· Strong attention to detail and ability to follow through with a high level of accuracy.

· Demonstrated experience exercising sound judgement and a high level of discretion with sensitive/confidential and proprietary information.

· Experience taking the lead in coordinating larger company events.

· Flexible, results/ action- oriented, ability to adapt to changing priorities in a fast-paced dynamic organisation.

· Hard working with an aptitude for innovation and problem solving.

Required Qualifications/Training

· Educated to leaving certificate level, with excellent written & verbal communication skills.


Desirable Qualifications/Training

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