Office Admin / PA - Dublin 24

Job Overview

Role Purpose

This role requires a significant amount of organising, planning, coordinating and juggling deadlines and priorities to ensure support to the Reach Division along with general office coordination duties as required. The ideal candidate is flexible, enthusiastic and motivated with excellent administrative skills, customer service and communication skills.

Responsibilities
* Organising the calendar of the Operations Director and management when required
* Booking travel and accommodation
* Managing rosters as required
* Ensuring all records , such as annual leave, sickness, risk assessments are accurate and up to date, along with booking Independent Contractors to cover staff leave
* Tracking department finances and raising newsroom purchase orders
* Processing contractor monthly invoices, keeping records
* Maintaining the planning diary by email monitoring
* Working collaboratively with the HR department
* Liaising with Facilities on general maintenance and office requirements/orders as required for Reach Group
* Assisting with project organisation
* Assisting with ad hoc tasks that may arise throughout the Reach Group

Experience

* A minimum 1 year experience in a similar role is preferable
* Enthusiastic and hardworking individual committed to working in a busy office environment
* Excellent organisational and time management skills
* Very good communication and interpersonal skills
* High level of attention to detail
* Excellent professional etiquette
* Proven ability to multitask and prioritise work
* Ability to work to a deadline and have strong attention to detail
* Excellent communication and time management skills
* Flexible/willingness to adapt

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