Medical Secretary Grade IV - Tullamore

Job Overview

*** In partnership with the HSE ***
I am currently recruiting Medical Secretaries with Dictaphone Typing skills.
Location: Tullamore, Co. Offaly


  • The post holder will support the administrative function of the day-to-day operation within HSE via the transcription of clinical letters and the provision of pre- and post-clinic support.
  • Liaise with Consultants and their Multidisciplinary Teams on an ongoing basis.
  • Ensure correspondence with GP's/other Hospital's is dealt within the appropriate time frames.
  • Providing excellent customer service to patient and other service users
  • Managing queries via phone, email and in-person from patients, parents, clinicians, centre staff and other stakeholders
  • Arrange meetings and take minutes as required
  • Maintain efficient general office procedures as appropriate to the post.
  • Type, pull and file all general correspondence, charts, photographs, reports and documentation in relation to the work of the department.
  • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
  • Enter and maintain Patient details on the relevant patient administration systems.
  • Collection and delivery of internal and external mail to/from the hospital mail room as required.
  • Participate in training, as required
  • Ordering of supplies for the Department as required.
  • To perform such other duties appropriate to the post as may be assigned by the hiring manager


  • Previous experience as a medical secretary desiarable
  • Medical Secretary or Dictaphone Typing Certificate
  • Previous secretarial/administrative experience in a busy administrative role
  • Experience with audio dictation (typing speed required 45WPM)
  • Excellent IT skills, with experience in working with ICT packages
  • Ability to communicate fluently both written and orally
  • Immediately available
  • Experience with PAS/ IPIMS patient information systems
  • Excellent customer service skills
  • Demonstrates the ability to work independently as well as work with a wider multidisciplinary / multi-agency team in a complex and changing environment.

This is a full time temporary position with a immediate start

To apply, please upload your CV to the link provided below

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