HR Officer - Remote

Job Overview

HR Officer

Fully remote working

Maternity leave contract (6-9 Months)

Start date: Early - Mid February 2022

Flexible working hours

Reporting to the HR Manager, the purpose of this role is to provide day to day HR administrative support to the HR team. The HR Officer will coordinate the dataflow into the HR office and provide a variety of HR administrative duties.

Key Responsibilities:

  • Provide day to day administrative support to the HR team, in particular the HR Business Partners and contribute to the continued development of the National Office HR function
  • Full responsibility for the HR system and ensuring all data received is kept up to date and relevant on the system
  • Control the building and establishment of the HR system, looking at improvements and data being uploaded
  • Update, maintain and audit the employee record system to a high standard
  • Deal with general enquiries from services around the country in relation to HR matters, directing relevant enquiries to business partners when appropriate
  • Ensure all the necessary paperwork for new starters and leavers is submitted and processed in a timely manner
  • Complete Statements of Employment, Social Welfare Requests and other administrative requests
  • Manage incoming mail in a timely manner and disseminate to relevant person and/or respond as necessary.
  • Full responsibility for responding to all email queries which come into HR, Recruit and Garda Vetting mailboxes in a timely manner
  • Submit all Garda vetting applications in a timely manner
  • Full responsibility for community employment scheme contracts and paperwork
  • Responsibility for pensions administration and liaising with the pension provider
  • Log and batch all invoices for the department on Salesforce
  • Produce and Log ID Badges
  • Review and update policies as necessary
  • Provide support to the HR team on the recruitment process
  • Liaise with the payroll department on payroll / HR Issues
  • Provide weekly and monthly reports to the HR team, National Office departments and Regions as required and bi-monthly metrics for the CEO and Board of Directors
  • Assist The Learning and Development team with queries and reports
  • Undertake project work from time to time as decided by the Head of HR, L&D
  • Research information in relation to various HR issues required by the HR Team.

Skills / Experience:

  • A third level qualification in a relevant discipline or working towards same or relevant work experience
  • Proficient in Microsoft Office
  • Experience using G Suite and Salesforce are beneficial
  • Good organisational and planning skills
  • Numerical or data analytics skills desirable but not essential
  • Excellent communication skills both written and oral.
  • Excellent interpersonal skills
  • Strong attention to detail
  • Ability to understand and respect the need for confidentiality
  • Trustworthy
  • Can work on own initiative as well as part of a team
  • Enthusiastic

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