HR Coordinator

Job Overview

HR Coordinator

12 month contract initially

Competitive salary plus excellent benefits package

Remote working with view to hybrid model

Office Location: Shannon, Co. Clare

The purpose of the HR Coordinator is to support the Employee and Business Partnership team with a range of HR activities such as recruitment, reporting, on boarding and data management. The HR Coordinator will play a key role in within the HR team and will provide exceptional customer service to the wider business. The successful candidate will gain hands on HR experience whilst working in a fast paced, and high-volume role.

Responsibilities:

  • Recruitment & Selection:
    • Posting job advertisements
    • Ensure relevant jobs boards, intranet and external website are up to date
    • Liaising with external recruitment agencies, as required
    • Supporting hiring managers through the recruitment process
    • Coordinating and scheduling of interview panels
    • Management of the centralised recruitment inbox and responding to candidates and hiring managers with accurate and timely information
    • Maintenance of the recruitment tracker
    • Administration of all recruitment correspondence including offer and regretting candidates
  • Onboarding:
    • Draft all employee contracts
    • Coordinate the reference check process including following up with new hires on outstanding information and regular reporting on the status of reference checks
    • Arrange start date and time with relevant managers
    • Issuing onboarding information to new hires and relevant internal stakeholders
    • Responding to all onboarding queries
  • HR Coordination:
    • Administration
      • Prepare all HR correspondence as required - e,g contract amendment letters, confirmation of employment etc.
      • Liaise with relevant people managers regarding probation end dates
      • Updating all employee listing on various reports and systems
      • Maintain updated HR documentation, records and internal databases for all employees
      • General Administration as required to support HR team deliverables
    • Invoicing:
      • Tracking and processing all HR related invoices
      • Ensuring all are processed in advance of their due date
      • Liaising with Finance and vendors regarding invoicing queries
  • Reporting/ Data Management:
    • Conducts reporting across HR functions and analyse data.
    • Maintenance of HR dashboards and trackers
    • Preparation of data to share with stakeholders
  • Employee Relations Support:
    • Scheduling all Occupational Health appointments
    • Minute taking at employee relations discussions
  • HR Projects:
    • Involvement in a variety of projects as directed by HR Executive

Skills / Qualifications:

  • Relevant HR/ Business Qualification
  • 2 + year's experience in a HR role
  • Excellent administration skills
  • Demonstrated experience in a fast-paced varied role
  • Strong written and verbal communication skills
  • Exceptional attention to detail

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