Export Documentation Administrator

Job Overview

FRS Recruitment are currently recruiting for an Export Documentation Administrator. This is a full-time permanent role based in East Cork.

My client is a well established animal health company based in East Cork. In recent years they have experienced rapid growth in export markets which has provided them with a global presence.

We are particularly interested in hearing from applicants who have previous export administration experience. Feel free to call John for a confidential discussion on 087 9955439.

Office hours Monday to Friday 08.00 to 16.30 Monday to Friday ( 39 hour week )

Duties to include

  • Preparing all shipment documentation for dispatches - PL, COA, COO, BL, EUR1, Invoice
  • Ensure customers approve all documents prior to dispatch of goods
  • Monitor all new orders from customers to plan what documentation will be required
  • Develop action plan for timely completion of documentation so orders are completed on time.
  • Confirm customer product codes with quality department
  • Liaise with the Production team to provide an estimated time of dispatch to customers / partners
  • Liaise with Purchasing to ensure transport quotations are provided
  • Book air / sea freight with approved shipping agents
  • Maintain contact with transport companies and dispatch to ensure orders are dispatched on time
  • Communicate with customers regarding any additional queries they may have
  • Liaise with account Managers regarding orders which fall below min order quantities
  • Liaise with Account Managers regarding any additional information requested or issues
  • Regular meetings with the Production and dispatch departments to ensure orders leave on time
  • Ensure all end of month reports are completed in a timely fashion
  • Liaise with Marketing to ensure promo items are send with orders as promised

Candidate profile

  • Previous experience in export documentation a distinct advantage
  • A minimum of 3 to 4 years administration experience
  • Highly organised with the ability to prioritise workload
  • Previous work experience in a fast paced working environment
  • Advanced PC skills (Word & Excel )


Basic salary of 35000-37000k DOE

To apply

Please email cv through the attached link

Phone calls in confidence to John Miller on 087 9955439 ( office hours only please )

Apply Today

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