Deputy Admin Lead G7 - Covid 19 Vaccination - Ardee

Job Overview

HSE Deputy Admin Lead G7 - Covid 19 Vaccination - Ardee, Co. Louth

Principal Duties and Responsibilities

  • Manage setup of daily/weekly clinics using Swiftqueue and Salesforce systems
  • Maintenance of Salesforce Dashboard system and responsibility solving for Data Quality issues as they arise.
  • Preparation of weekly reports for internal and external stakeholders as required
  • Manage accounts function ensuring stock levels are maintained, requisitions, order and invoices are processed in a timely manner.
  • Collating, reporting and dissemination of data as required
  • Manage, support and roster registration staff on site
  • Ensure the efficient administration of area of responsibilities
  • Ensure deadlines are met and that service levels are maintained
  • Provide information to Management in a timely manner
  • Advise management on best practice to ensure optimum use of resources
  • Ensure accurate attention to detail and consistent adherence to procedures and current standards within area of responsibility
  • 35 hours over 7 days per week

Eligibility Criteria /Qualifications and/ or experience

  • Excellent staff management experience/ability to manage staff
  • Good working knowledge of Health, Safety & Risk
  • Excellent reporting skills
  • Knowledge of databases and reporting tools
  • Understanding and/ or experience of the National Covid Vaccination Programme
  • Excellent MS Office skills to include, Word, Excel and PowerPoint
  • Knowledge and experience of using an email system effectively e.g., Outlook, G-Mail.
  • The ability to proactively identify areas for improvement and to develop practical solutions for their implementation
  • Excellent analytical, problem solving and decision-making skills
  • The ability to quickly grasp and understand complex issues and the impact on service delivery
  • Must be immediately available

This is a full time temporary position with a immediate start

To apply, please upload our CV to the link provided below.

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