Clerical Officer Grade III - Tullamore, Co. Offaly

Job Overview

On behalf of the HSE, we are currently looking for Clerical Officers Grade III to join the HSE in Tullamore, Co. Offaly

THE ROLE:

  • Ensure the efficient day-to-day administration of area of responsibility
  • Manage, maintain and oversee the managers diary and emails as required.
  • Keep themselves appraised of the relevant documentation / procedures as relevant
  • Production of routine correspondence e.g. appointment letters reports, etc.
  • Monitoring and maintaining waiting lists.
  • Assembly of medical charts.
  • Provision of a secretarial service to the nursing and medical team.
  • Arrangement of vaccination clinics.
  • Ensure deadlines are met and that service levels are maintained
  • Use appropriate technology to ensure work is completed to a high standard
  • Ensure that archives and records are accurate and readily available
  • Maintain confidentiality of documentation, records, etc
  • Ensure line management is kept informed of issues
  • Ensure that the service is kept informed and that their views are communicated to middle management.
  • Organise and attend meetings as required
  • Take minutes at meetings and prepare for circulation following meeting
  • Ordering of goods/services and processing of invoices as required.

REQUIREMENTS:

  • Previous administration experience is required
  • Must have excellent attention to detail and data entry skills
  • Must have proficient IT skills, excel is essential
  • Good numerical skills
  • Demonstrates excellent communication and interpersonal skills including the ability to present complex information in a clear, concise and confident manner (written & verbal)
  • Capable of working on own initiative and as part of a busy team
  • Immediately available

To apply, please upload your CV to the link provided below.

Apply Today

* indicates required field