Administrator

Job Overview

Experienced Office Administrator

Permanent role

North Dublin, Office Based

Salary: €30,000

**Experience in a public sector, community or non-profit organisation is a distinct advantage**

Main duties:

  • Executive & General Administration Support.
  • Assist the CEO and the team with a range of general administrative tasks.
  • Assist in the production of documents and materials (to include typing, scanning, photocopying, presentations, and circulars) for the organisation.
  • Proof-reading company documents, statements, and reports.
  • Drafting communications to respond to enquiries by phone, post, email or in person.
  • Making bookings for events, travel and accommodation as required.
  • Manage internal and external room bookings.
  • Greet, assist and/or direct visitors to the office.
  • Administer the company info email account.
  • Assist in answering incoming telephone calls and re-direct to the support desk.

Facilities Administration

  • Assist the Facilities Officer with the management of facilities in all office premises to include the upkeep of equipment, maintenance of facilities management logs and maintenance of premises and equipment.
  • Assist the IT officer with management of printers for all offices including maintenance, suppliers, and invoicing.
  • Manage contracts with service providers.
  • Quotations and purchase of office equipment, supplies and services per company procedures.
  • Ensure office areas are professionally maintained and manage cleaning contracts.

Health & Safety Administration

  • Administration support to the Health & Safety Committee to include preparation and circulation of agenda for meetings, minute taking at meetings and follow up on actions arising from the meeting.
  • Manage contracts for health & safety equipment.
  • Ensuring supplies of H&S equipment are kept up to date in all offices and ordering any additional equipment as required.
  • Maintaining the organisation's PPE log ensuring it is kept up to date and ensure annual review of equipment is undertaken.
  • Liaise with H&S Manager on related health & safety issues for office and corporate events.
  • Assist the Covid Compliance Officer in ensuring that all Covid 19 related administration is kept up to date.

Requirements:

  • Third level degree or sufficient evidence of qualifications relevant to the role
  • Minimum 3 years' experience in a busy office environment or working in an environment with various stakeholders and interdependencies.
  • Work prioritisation, diary management skills and ability to take ownership of duties.
  • High level of proficiency in MS. Word, Excel, and Outlook
  • Experience of minute taking at meetings.

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