Accounts Payable Assistant

Job Overview

Main Duties/Responsibilities:

  • Reviewing and verifying invoices against budget allocations.
  • Sorting, coding and matching invoices before setting them up for payment.
  • Maintenance of supplier files.
  • Liaising with suppliers.
  • Working to continuously improve the payment processes of the Marketing Department.
  • Ensuring the correct supporting documentation is attached to invoices before sending to the Finance Department in Head Office.
  • Ensure that discounts have been provided for on supplier invoices before entering invoice amounts and sending to Finance Department for payment.
  • Maintains accounting ledgers as required by the Marketing Director to ensure visibility of budget spend across the Department.
  • Verify supplier accounts by reconciling monthly statements and related transactions.
  • Maintain accurate records through effective and efficient records management.
  • Liaising with Service Desk in Denmark regarding system changes, upgrades and glitches.
  • Filing all related documentation in a timely and accurate manner.
  • Participate in cross functional training as required and instructed from time to time.
  • Carry out any other duties as instructed by the Marketing Director or other Officer as assigned by the Managing Director.

Work Experience and Skills Required:

  • Strong Communication Skills both written and oral.
  • Excellent telephone skills and manner.
  • Qualified Accounts Technician with previous Accounts Payable experience essential.
  • Previous experience of working in ERP systems.
  • Professional Standard of Computer Literacy in particular Microsoft Office Suite.
  • High level of accuracy.
  • Understand priorities with the ability to meet tight deadlines.

Personal Characteristics:

  • A team-player with an ability to work on own initiative and under pressure.
  • An excellent time-keeper who is reliable and punctual.
  • Takes pride in their work and possesses excellent organisational skills and attention to detail.
  • A High level of flexibility.

Key Contact

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