TEMPORARY OPPORTUNITY — SENIOR ADMINISTRATOR
Location:
Carlow
Contract Length:
4 Months (Agency Temporary Assignment)
Salary:
28.83 euro per hour
Start Date:
ASAP
Are you a skilled administrator with experience in managing high-volume financial transactions and coordinating complex programmes? We are currently recruiting on behalf of our agricultural client for a Senior Administrator to join their team on a 4-month temporary contract.
Key Responsibilities:
Programme Administration & Operations
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Act as the primary administrative contact for the Programme , liaising with scholars, supervisors, higher education institutions (HEIs), and colleagues.
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Manage all data via SmartSimple, including set-up of new scholars, regular updates, and process monitoring.
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Coordinate the annual call for proposals: manage reviewer communications, support supervisors, and prepare reports for assessment panels.
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Implement ongoing improvements to SmartSimple to enhance system efficiency and usability.
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Process scholar requests related to extensions, terminations, upgrades, and leave.
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Ensure accurate data collection for completed scholarships by engaging with supervisors.
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Delegate and support tasks within the programme team, including line management responsibilities for junior administrators.
Financial & Budgetary Management
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Administer monthly stipend and fee payments , ensuring accuracy and adherence to deadlines.
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Assist in compiling the annual budget, monitor budget outturns, and support variance analysis.
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Handle reimbursements for non-EU scholars and liaise with finance teams at HEIs to resolve queries.
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Respond to internal and external audit queries, ensuring compliance with financial regulations and programme policies.
Reporting & Scholar Support
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Coordinate the annual scholar progress reporting process and compile institution-wide reports for senior management.
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Provide direct support to scholars on financial processes, programme expectations, and administrative procedures.
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Contribute to the development of the end-of-year report, ensuring data accuracy and clarity.
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Maintain a high level of service in responding to ongoing queries from all programme stakeholders.
Process Improvement & Policy Development
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Streamline administrative workflows and propose process enhancements for greater programme efficiency.
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Develop and maintain accurate programme documentation, policies, and training materials.
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Support the planning and delivery of events such as induction days, development workshops
General Duties
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Promote and uphold Quality Customer Service Charter and organisational standards.
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Adhere to all health and safety obligations and contribute to a safe, collaborative working environment.
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Support the wider team in strategic planning, performance reviews, and additional duties as required.
Ideal Candidate:
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Level 8 degree in business or related discipline (or equivalent experience).
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Proven experience in administration with budgetary and programme oversight.
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Proficiency in MS Office, and ideally, SmartSimple or similar grant systems.
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Strong attention to detail, problem-solving skills, and communication abilities.
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Ability to manage multiple priorities under tight deadlines.
Other Requirements:
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Full driving licence (role may require travel to other offices).
This is a fantastic opportunity to contribute to a meaningful programme that supports Ireland’s future in agri-food research and development. If you thrive in a busy, impactful environment and bring top-tier organisational skills, we’d love to hear from you.
