Secretary to the CEO
Location:
Balbriggan, North County Dublin
Salary:
From €43,000 per year
Job Type:
Full-time, Permanent
About the Role
We are seeking an experienced and highly organised Secretary or Executive Assistant to provide dedicated support to the CEO of a growing creative business. This is an excellent opportunity for someone who enjoys working in a fast-paced, varied environment and excels at building strong working relationships.
Key Responsibilities
-
Act as the first point of contact for the CEO, managing correspondence, emails, and meeting requests.
-
Coordinate meetings and events, ensuring the CEO is fully briefed and that key actions and outcomes are tracked.
-
Maintain and manage a busy and dynamic calendar, proactively resolving scheduling conflicts.
-
Support product and project review processes, ensuring deadlines, feedback, and priorities are well managed.
-
Provide comprehensive administrative support, including travel arrangements, expenses, and document management.
-
Maintain accurate filing systems (paper and digital) and ensure information is organised and accessible.
-
Oversee office management duties, liaising with facilities teams and supporting HR-related tasks such as annual leave management.
-
Handle confidential information with professionalism and discretion.
About You
-
Relationship-focused with excellent communication and interpersonal skills.
-
Highly organised and detail-oriented, capable of managing multiple priorities.
-
Proactive and self-motivated, with a “can-do” attitude and strong problem-solving skills.
-
Tech-savvy, with strong computer literacy. Experience with Google Workspace and Monday.com (or similar tools) is an advantage.
-
Collaborative team player who can also work independently.
-
Minimum 2–3 years’ experience in a similar role (Executive Assistant or Secretary), ideally within a creative, publishing, or SME environment.
Additional Information
-
This role is office-based in Balbriggan, North County Dublin.
-
Some flexibility in working hours may be required to accommodate meetings with international partners.
-
Candidates must have valid work authorisation for Ireland.
