My client who is based in Eyre Square, Galway is looking for an experienced Administrator to operate their front of house Reception area. The Administrator/Receptionist will support the administrative needs of the Building & Infrastructure division and will also be responsible for managing the main reception of the Galway office. The Administrator/Receptionist will work closely with and report to the Office Manager.
This role is initially for 3 months with a chance of extension.
This role is fully office-based.
Duties:
• Assisting with project and proposal administration, ensuring compliance with system processes and procedures-
• Assist with the preparation of proposal correspondence, ensuring all information is up to date .
• Assistance with the upkeep of management spreadsheets, data entry and document management
• Drafting project documentation such as Minutes, meeting records, letters etc
• Preparation of templates and other standard documents
• Assisting project teams in the preparation of presentations and collation of information
• Performing data entry tasks on a recurring basis such as the upkeep of commitments register, recording turnover figures.
• Coordinate front desk activities and the efficient management of incoming calls & emails including taking accurate notes
• Greet and welcome visitors / clients to the office
• Monitor staff movements in and out of the office
• Monitor visitor access and maintain security awareness
• Management & Distribution of incoming post and other deliveries
Requirements & Skills
• Working knowledge of Microsoft Word, Excel, and Outlook
• Strong attention to detail with the ability to multi-task and prioritise tasks
• Solid and professional written and verbal communication skills
• The ability to work on your own initiative
• Excellent time management and organisational skills
• Previous administrative and/or receptionist experience is essential for this role and only candidates with this background will be considered.
Recruiter -Joyce Coffey
INDFRS1
